Weekly Priority

Student Planner Inserts Due

GEARS Database

2017 Grant Database (GEARS)

Connect with GEAR UP Schools

  GEAR UP School GEAR UP Liaison Contact School Website
  Arlee Public Schools  Deanne Smith e: dsmith@arleeschools.org | p: 726-3216 ext: 2305  
  Box Elder Public Schools  Shari Ruff e: sruff@boxelder.k12.mt.us | p: 352-4195 ext: 5132  
  Browning Middle School  Nathan Stone e: nathans@bps.k12.mt.us | p: 338-2725 ext: 4921  
 

Browning High School

 Melanie Magee

 Marissa Krupa

e: melaniem@bps.k12.mt..us

e: marissak@bps.k12.mt.us | p: 338-2745 ext: 4565

 
  Hardin Middle School  Tim Hardy   e: tim.hardy@hardin.k12.mt.us | p: 665-6343  
  Hardin High School  Lance Olson e: lance.olson@hardin.k12.mt.us | p: 665-6406  
  Harlem Public Schools  Bonnie Nesslar e: bonnien@harlem-hs.k12.mt.us | p: 353-2289  
  Hays Lodge Pole Public Schools  Paul Condon

e: pcondon@hlpschools.k12.mt.us | p: 548-4723

 
  Heart ButtePublic Schools

 Pat Calf Boss Ribs

Micahel "Ray" Weasel Head

e: patc@heartbutte.k12.mt.us | p: 338-3344 ext: 237

e: michaelw@heartbutte.k12.mt.us | p: 338-3344 ext: 237

 
  Lame DeerPublic Schools  Adriann Killsnight e: adriann.killsnight@lamedeer.k12.mt.us | p: 477-8901 ext: 1217  
  LibbyPublic Schools   Deanna Malyevac e: malyevacd@libbyschools.org | p: 293-8802 ext: 1951  
  Lodge GrassPublic Schools  Tena Three Irons e: tena.threeirons@lodgegrass.k12.mt.us | p: 639-2736  
  PryorPublic Schools  Talitha Goes Ahead e: talithagoesahead@pryorstaff.org | p: 259-7329  
  Rocky BoyPublic Schools  Sapphire Carter e: sapphirec@rockyboy.k12.mt.us | p: 395-4474 ext: 223  
  St. IgnatiusPublic Schools  Alan Pule e: apule@stignatiusschools.org | p: 745-3811ext: 265 School page
  St. Regis Public Schools  Jennifer Pruitt e: pruittjennifer@stregis.k12.mt.us | p: 649-2311  
  SuperiorPublic Schools  Toni Labbe  e: tmlabbe@ssd3.us | p: 822-3600 ext: 117 School page
  Thompson FallsPublic Schools  Penny Beckman e: pbeckman@tfalls.org | p: 827-3593 ext: 7069  
  TroyPublic Schools  Jessica Knapp e: jknapp@troyk12.org | p: 295-4520 ext: 2126  

Who do I contact with questions concerning...

Contact Sam Garetson | sgaretson@montana.edu | 406-449-9140

  • Capacity Building Workshop, NCCEP, GEAR UP West
  • Youth Leadership Academy, Youth Leadership Summit
  • Entering grades, coursework, demographics, new students, transfering students, general data uploads
  • Orders & Ideas for T-shirts, Planners
  • Student, Parent, & Educator Surveys
  • Web Updates

Contact Karen Wilson | kwilson@montana.edu | 406-449-9144

  • What forms to use
  • How to write a budget
  • How to enter services
  • What is the current rate on per diem, travel, etc.
  • Amendement requests
  • Training

Contact Kelly Hert | khert@montana.edu | 406-449- 9147

  • How to complete budget tracking sheets
  • What to include in fiscal report
  • What can be used as match

Contact Travis Anderson | tanderson@motana.edu | 406-449-9139

  • Assessments - Aspire, ACT, Pre-Act, Tessera
  • Statre spomsored summer camps

 

Liaison Resources

Connect

 

Calendar DOWNLOAD - due dates, professional development opportunities, events & more. Scroll down for LIVE Calendar.

List of Montana High School Counselors

List of First Year Service Coordinators

Send us your PII through Montana Securemail

Subscribe to our YouTube Channel for trainings videos on ACT, Data & Service Entry, Budgets & more. To access videos click on Playlists.

Professional Development

Montana Office of Public Instruction has a large selection of learning opportunities that may align with GEAR UP objectives and be included in Implementation Plans. Use their Portal to search options

Rehumanizing the 21st Century Math Classroom

District Leadership Institute - The District Leadership Institute initiates and engages a learning community of senior-level leaders in a profound learning experience focused on creating, sustaining, and strengthening the college going culture in GEAR UP districts.” Apply today!

Youth Opportunities

  1. Youth Leadership Academy
  2. First-Year Freshman Services
  3. GEAR UP T-Shirt Design Contest

Travel

These forms are for state-sponsored PD events, not those included in your school IP/Budget. If you are new to the program please complete a W-9 so we may process you in our payments database. 

Travel Forms for School Reimbursement (State-Sponsored Travel)

District Reimbursement Form

OCHE Non-Employee Travel Policy

Travel Reimbursement Cheat Sheet

Your GEAR UP school district must complete and submit this District Reimbursement form within 30 days of the event. Montana GEAR UP will reimburse expenses related to the event per State of Montana/OCHE guidelines, which include but are not limited to:

  • Mileage expenses at the current state rate of one vehicle per every three participants,
  • Lodging at the current state rate or the hotel conference rate if state rate is unavailable
  • Meals at the current state rate not covered by the event.

Reimbursement will not be greater than the current state allowable rates, even if the district reimbursement rate is higher.

Grant Management

Technical Assistance Manual - Section 1; Section 2; Section 3; Section 4; Section 5

Liaison Responsibilities & Duties

Forms

Forms Used When Preparing Budget

1: Attestation.docx

2: Return On Investment.xlsx

Amendment Request Forms

3A: Amendment Request.xlsx,

3B: Amendment Request.docx

Forms Used to Verify Attendance

4A: Tutoring Sign In Sheet.docx,

4B: Event Sign In Sheet.docx

4C: Summer Attendance Record.docx

Forms Used for Fiscal Reporting

5: Time and Effort Certification.docx

6: Fiscal Report .xlsx

Forms Used to Establish Match

1: Attestation.docx

7: In-Kind Match Report.xlsx

8: Form 8 Facility and IT Maintenance Match.xlsx

Sign-in Sheets for Match

9A: Sign in Sheet Match - actual rate

9B: Sign in Sheet Match - volunteer

10A: Monthly Time & Effort Log

Forms Used for Travel

11A: District Reimbursment.xlsx 

11B): Student Voucher.docx

Forms Used for Team Meetings

12: Local Team Meeting Agenda.docx

 

Survey Center

Parent Consent Forms. 9/1 - Ongoing

Consent forms are necessary for the evalaution team to survey studens. The consent forms cover the entire grant period, so these only need to be sent to parents of NEW students in GEAR UP (i.e., new seventh-grade students for cohort schools, and any students in other grade levels served by GEAR UP who are new to the school or who do not have a consent form on file). Target Response Rate 100%

Parent Survey. 3/1/2021 - 5/1/2021

The purpose of the Parent Survey is to gauge the knowledge, attitudes, and experiences of parents/guardians in order to measure and increase the effectiveness of GEAR UP at your school and around the state. The target response rate for parent surveys is 50%.

1. Read instructions

2. Survey 50% of parents.

3. Return paper surveys to Education Northwest. See the instructions in Step 1 for details.

Contact Education Northwest to obtain an updated list of your survey completion numbers 

Educator Survey, 5/1/2021 - 6/1/2021

Administer the educator survey to all school staff at your school. The more educators you are able to reach, the more representative and informative your survey results will be. 

1. Read instructions

2. Survey ALL educators.

Contact Education Northwest to obtain an updated list of your survey completion numbers 

Student Survey, 3/1/2021 - 5/1/2021

We strongly encourage surveying students online. The more GEAR UP students you are able to reach, the more representative and informative your survey results will be. The target response rate for student surveys is 85%.

1.Read instructions

2. Survey 85% students.

3. Return paper surveys to Education Northwest. See instructions in Step 1 for details

Contact Education Northwest to obtain an updated list of your survey completion numbers 

Senior Exit Survey, 5/1/2021 - 6/15/2021

The GEAR UP Senior Exit Survey gathers information about students' postsecondary plans and preparations. It also asks for contact information in order to get required academic course information from first-year college students and follow up with all graduates next year. The more seniors you are able to reach, the easier it will be to get this information and learn how to better prepare students for life after high school.

1.Read instructionsSenior Exit Survey Flyer, parental consent form

2. Survey ALL seniors.

3. Once all of your seniors have completed the survey, please email Maureen Bjerke to get the results for your school.

Toolkits

GEAR UP Quick Guide

Student Data Uploads

GEAR UP Week

Financial Aid 101

Transitional Year Student/Family Handouts

MUS Academic Requirements

College Feshman Handout

Virtual Meetings Best Practice

College Scavenger Hunt

Montana Colleges Map


Fall Planning Meeting 2020

 

Introductions - (0:00 - 34:00)

School Showcases - (34:25 - 1:03:50)

7th Year Services - (1:26:00 - 1:52:30)

Student Success Agency - (1:53:00 - 2:55:00)

Emily Sallee - Trauma-Informed (3:55:51-4:54:40)

Crash Course Board Game Demo

7th Year Services:

Firstyear services are vital to the success of GEAR UP studentsand should be started the moment a student enters the programs. While not all of these ideas may be possible or the right fit for your school, below is a list of ideas for building a successful and sustainable 7th Year program at your school.

  • Provide Info and Resources
    • Conduct a workshop, set aside class time, and/or have dedicated counseling time to cover important topics such as;
    • support services on college campuses
    • choosing classes and academics in college
    • budgeting and money management
    • getting involved and finding friends
    • homesickness
    • what to bring
  • Build Relationships
    • Have a senior night where students can meet with alumni, from the college they will attend if possible, and ask them questions. Invite representative from the schools to attend.
    • Host a summer send off picnic or BBQ
    • Plan first-month-of-school visits to campuses where multiple students are enrolled. Host a dinner or other event at which your alumni can reconnect and share their experiences. (Bonus ideas: drop off care packages and collect college addresses.) As your cadre of college students grows, develop a program to have on-campus “buddies,” pairing a first-year student with sophomores, juniors, or seniors who graduated from your high school.
  • Maintain Communication
    • Conduct a Senior Exit Survey to determine what plans your seniors have for life after high school. Also, use this as an opportunity to collect contact information.
    • Use a service such as Signal Vine to send reminders about actions to take after high school.
    • Create a “class of 20XX” group on Facebook in which students can engage their friends and you can offer encouragement, tips, and reminders.
    • Send monthly post cards containing study skill tips & tricks or pertinent reminders and an encouraging note from high school students and/or staff.
    • Assign a counselor or volunteer mentor (based at the high school) to all first year college students. This person is responsible for touching base with the student at regular intervals, potentially with a task-oriented purpose.
    • Extend existing mentoring programs into the first year of college.
    • Develop a “Friends of XX School” program in communities where several of your students attend college. Assign these adult “friends” to your alumni and task them with being someone the student can turn to when in need of assistance, support, or advice
  • Involve Alumni
    • When on campus visits, invite alumni to share a meal with middle/high school students. Gather a group of 3-5 and ask them to host a panel discussion about life as a college student.
    • Invite alumni to return to the middle/high school during their fall/winter/spring breaks. They can offer informational sessions in the college center, sit on a panel about college life, or visit a class to talk about their experiences.
    • Host a Holiday Party for recent alumni at the start of winter break. Include a celebration of success after the students’ first finals. Invite alumni from 5- 10 years out to talk about their current lives/careers. Use this as an opportunity to build connections based on career interests.
    • Organize a Homecoming Tailgate specifically for recent alumni, especially those who are attending college. Celebrate community and provide a forum for alumni to talk about their experiences – include talking about challenges and possible solutions.
    • Send Care Packages, curated and packed by current students, parent organizations or the alumni association, to college freshmen. Include something to remind them of home, something to help them with their studies, a fun treat they can share, and an encouraging note.
  • Engage Parents
    • Develop a parents’ group that brings together parents of seniors and first-year college students; encourage an agenda that provides support for both.
    • Send Parent Newsletters with information about how to help support students while they are away.
    • Host parent workshops at key points in a student’s transition to college to help parents deal with the changes in their children – first weeks away, coming home for break, etc. 

Parents and Students

While having a strong GEAR UP program is important, the most vital support of a new college student will come from his or her family. Many students and families don't know what they can do to more effectively navigate the transition from high school to life after high school. Ideally, preparation for post secondary education should begin well in advance of the actual occurrence. Below is a check list of some basic actions parents and students can take to be better prepared for the transition:

  1. Visit the college together.
  2. Attend as many workshops at the high school as possible.
  3. Reach out to resources at the college.
  4. Talk together about budgeting and money management.

Live Calendar

GEAR UP Schools Map

Scroll over the blue labels to view liaison contact information. Tribal Colleges listed with a maroon icon.