Proposed Revision to 203.2.2 - Board of Regents - Meeting Notice

 

Board policy:

 

            1.  The secretary shall notify each member by mail of scheduled meetings at least  approximately seven days in advance.

 

            2.  In an effort to provide effective notice of the Board of Regents' meetings, interested parties will be notified at least  approximately seven days before regularly scheduled meetings in accordance with the following procedures.

 

            3.  In the event the Board finds it necessary to hold an emergency or special meeting, such notice as is practicable in the circumstances shall be given.  At a minimum, this shall include notification of the press.

 

Procedures:

 

            1.  The Commissioner of Higher Education will mail to the campus presidents, chancellors and other organizations designated by the presidents at least  the press on or about 14 days prior to the Board meeting a notice stating the time, place and agenda of Board and committee meetings. The notice shall specify that the public may attend the Board and committee meetings and comment on the issues or submit materials to the Commissioner.  The Commissioner will forward the written views, opinions or data to the Board or the appropriate Board committee.

 

            2.  The campus pPresidents and chancellors will communicate this notice to students, faculty, and other university employees at least approximately seven days in advance of the Board meeting by a method of communication which is effective on the particular campus.  Methods of communication include publication in the student, faculty and/or staff newspaper or bulletin; posting notices on campus bulletin boards; and mailing or distributing notices directly to interested parties.

 

            3.  The Commissioner will issue a press release containing the time, place and agenda for the Board and committee meetings at least ten days in advance.

 

            4.  3.The Commissioner will mail to a party, upon receipt of a written request, the same notice which is sent to the campus presidents and chancellors.  The request must be renewed prior to each meeting.  Additional information concerning a meeting may be obtained by contacting the Office of the Commissioner of Higher Education.

 

History:

 

                Board of Regents By-laws, Article V; Item 11-901-R1275, as amended June 7, 1976 and February 15, 1977.