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Electronic
Travel Voucher
Saving the electronic travel voucher  to your desktop should make it very convenient to access.
Very
important: The computer will add all total columns and
rows: Do not put any numbers in any right hand cells or bottom
cells as you will destroy the formulas, the only exception being
the "Travel Advance" cell in which you will type the
advance you are paying if you had one.
At the bottom
of the screen you will see "instructions" which you
can click on to see instructions for the full form. They have
been revised for our use. Also, you can see instructions for each
section of the form. Just click in the title area of, or on the
little red triangle in, the column or row.
Important:
When completing a form, look at the full form to make sure no
figures from a previous trip are left on the form. OCHE keeps
originals on file; however, if you wish to have a copy for personal
files, print one the same time you are printing one for the fiscal
office.
If using the
form for nonemployees' travel, such as committee members, etc.,
give some thought to how you want to get the form signed. You
may want to develop a "travel expense form" for nonemployees.
They fill out the form from which a voucher can be completed.
The signed "travel expense form" is then attached to
the voucher. Sherry has a nice form she uses for the Regents which
she would be willing to send electronically to any department
that would like to use it for a guide in developing their own.
(For instance, "mailing address" should be changed to
"home mailing address" and the explanation for "other
expenses" would not be necessary for most nonemployees.)
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