Policy

1. An official personnel file will be maintained for each employee. Such files will contain such documents as payroll status forms, authorizations for payroll deductions, state application or resume, professional employment contracts, insurance and retirement enrollment forms, material pertaining to the employees performance and any other information deemed appropriate by the Commissioner or his designee.
   
   
2. Employees may review the contents of their official personnel file, except for confidential correspondence such as references provided upon initial employment, and may receive a copy of any of its nonconfidential contents. Employees may request that relevant material be included in their personnel file and upon agreement of the employer such material shall be included.
   
   
3. Files containing personnel documents should be kept locked when not in use.
   
   
4. An employee's position title, dates and duration of employment, and salary are public information and must be released upon request. No justification may be required for the request.

Return to Index