|
USE OF PURCHASING CARD FOR TRAVEL PURPOSES
The Department of Administration's web-site for travel policies can be found at http://doa.mt.gov/doatravel/travelmain.asp. Please refer to this web site prior to traveling.
All purchases must be recorded on the OCHE ProCard Transaction Log. You may use the same page to record travel and other ProCard purchases.
The ProCard must be used to purchase all airline tickets that are for State-business related travel. See the Department of Administration's web site regarding this requirement.
Cardholders may NOT use the card to charge meals. Travel expense vouchers must still be submitted to receive per-diem reimbursements.
The ProCard may be used for lodging expenses. However, all state travel policies regarding reimbursement for lodging must be complied with. Procurement Card charges for lodging must not include in-house movies, room-service, or other non-state reimbursable charges.
If you traveled and used your procard to pay for other employee's travel expenses or if you charged some of your travel expenses on another employee's procard, follow these procedures:
- Each individual should record his/her room costs, meal or other expense paid by procard on his/her individual travel voucher in the “paid with procard” column, regardless of which procard paid for the items.
- Identify in the “Miscellaneous Expenses” area the name of the person whose procard you used to pay for the items, and which expenses listed on your travel voucher were paid by the card.
- Whenever possible, group and submit all related travel vouchers together for faster, more accurate processing.
|
