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Internal Control Documentation and Checklist
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CARING FOR THE CARD
The Procurement Card should always be treated with a level of care that will reasonably protect the card and account number. Keep your Procurement Card in an accessible, but secure location. The card should be treated in the same manner as a personal credit card. Also guard the Procurement Card account number carefully. Do not post it at your desk or write it in your daily planner.
Do not provide your account number over the Internet unless it's a secured site.
The only person entitled to use the State Procurement Credit Card is the person whose name appears on the face of the card. DO NOT LEND YOUR PRO CARD TO ANOTHER PERSON FOR USE. This will result in a loss of procurement card purchasing privileges. If you are going to be absent from the office for an extended period, you may put a temporary hold on your card or your supervisor/administrator may request that a new card be issued to a different person for the duration of your absence.
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