Policy and Procedures Manual


SUBJECT:  INFORMATION TECHNOLOGY                                             

Policy 1303.1 - User Responsibilities - Employees
Effective May 24, 2002; Issued June 10, 2002


This policy applies to all MUS employees using MUS-owned or managed computing and information resources where access to those resources is part of their employment. It also applies to visiting faculty, "adjuncts," other persons having officially sanctioned, unpaid affiliations with a MUS campus, and any other person that has authorized access to MUS-owned or managed computing and information resources through other than student or patron status, as defined in Policy 1302. The term "user" in this policy refers to MUS employees and the other types of users described above.

Separate policies apply to MUS student and patron users of MUS computing and information resources, i.e., Policies 1304.1 and 1305.1 respectively.


Each user of the Montana University System's computing and information resources should realize the fundamental importance of information resources and recognize his/her responsibility for the safekeeping of those resources. Users and system administrators must guard against abuses that disrupt or threaten the viability of all systems, including those connected to the MUS telecommunication network, the State telecommunication network, and other telecommunication networks to which MUS systems are connected.

Each user is responsible for having knowledge of MUS policies concerning security, privacy, and acceptable computing practices. Each user of MUS computing and information resources must act responsibly. Each user is responsible for the integrity of these resources. Each user of MUS-owned or managed computing systems must be knowledgeable of and adhere to MUS policies, respect the rights of other users by minimizing unnecessary network traffic that might interfere with the ability of others to make effective use of shared resources, respect the integrity of the physical facilities and controls, and obey all pertinent federal, state, county, and local laws and ordinances. Each user must abide by these policies, laws, and contractual obligations, and adhere to appropriate ethical standards.

MUS information technology resources are to be used by an employee for the job-related activities to which the employee is assigned. An employee should not use MUS information technology resources for private, commercial purposes, except those covered under formal agreements with the MUS.


In the case of MUS staff, it is the responsibility of the supervisor to ensure that employees are aware of MUS policies and procedures concerning the use of MUS computing and information technology resources, understand them, and comply with them. In the case of visitors, adjuncts, or other affiliates who have authorized access to MUS computers and information resources, this responsibility falls to the head of the agency that sponsors or sanctions the individual in question.


Users of MUS information technology resources must cooperate with requests from system administrators for information about computing activities; follow MUS procedures and guidelines in handling diskettes and external files in order to maintain a secure, virus-free computing environment; follow MUS procedures and guidelines for backing up data and making sure that critical data are saved to an appropriate location; and honor the Acceptable Use Policies of any MUS or non-MUS networks they access through MUS facilities.

Users must report acceptable use violations and other security violations to their immediate supervisors, to local personnel responsible for local network policy enforcement, or to personnel responsible for the enforcement of the policies pertinent to the violation.

Misuse of MUS computing or information resources may result in disciplinary action appropriate to the misuse, up to and including termination of an employee.


Example Misuses of MUS Information Technology Resources

The following items represent, but do not fully define, misuse of information technology resources. Note that many of these examples may be considered appropriate uses of technology resources in specific academic or professional contexts; determination of appropriateness is the initial responsibility of the user's supervisor (e.g., manager, director, instructor, department chair, dean, or provost).

Item 114-104-R0102, User Responsibilities - Employees, approved by the Board of Regents on May 24, 2002.

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