MONTANA BOARD OF REGENTS OF HIGHER EDUCATION

Policy and Procedures Manual

 

SUBJECT:� ACADEMIC AFFAIRS

Policy 3XXX �� Grade Point Averages on Transcripts

Effective: XXX

 

Board Policy:

 

Students in the Montana University System sometimes take postsecondary coursework at several different institutions to complete the requirements for their degree.� Some students want their grade point average to reflect the grades they earned in all of their classes, regardless of where they took them.� This policy is intended to honor that reasonable expectation.

 

Procedures:

 

1.� Each campus of the Montana University System will calculate, and publish, an institutional grade point average on student transcripts.� That institutional grade point average will only include the grades earned at that institution.

 

2.� Students may also request, in writing, that a overall grade point average should be included on their transcript.�� That overall grade point average will only be for informational purposes, and will be clearly identified as such.��� The overall grade point average will include all of the grades earned in postsecondary classes attempted by the student.

 

3.� The overall, informational grade point average will not replace the institutional grade point average on the transcript.

 

4.� The Montana University System will develop a standardized process for recording transfer classes, credits and grades on student transcripts.�� An overall grade point average will not be included on the transcript until the institution receives a written request from the student, however; and once that request is received, it cannot be revoked by the student.


A Draft Form

To Request a Transfer Grade Point Average

 

In addition to the grade point average I have earned in the coursework completed at this institution, I request that a transfer grade point average also be included on my official transcript.� I understand that that transfer grade point average:

 

        will include all of the postsecondary coursework I have attempted, at this institution and all others;

        will not replace the institutional grade point average earned at this campus.

 

 

 

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