Montana Board of Regents

 of Higher Education 

Minutes

 

Regular Meeting

 

January 19-21, 2005

 

Carroll College

1601 N. Benton

Helena, MT 59601

These Minutes were approved unanimously by the Board of Regents at the March 16-18, 2005 meeting in Helena, MT



System Issues

Academic / Student Affairs Items

Administrative/Budget Items

Consent Agenda


WEDNESDAY, January 19, 2005

 

BOARD OF REGENTS COMMITTEE MEETINGS

 

Academic/Student Affairs Committee

Please see attached and approved minutes of special meeting held on January 11, 2005

(Committee Members:  Chair Regent Lynn Morrison-Hamilton, Regent Mike Foster, Regent Kala French,  and Regent Richard Roehm)

I.

Review and Adopt Agenda.

II.

Approval of Minutes.
A.

From the November 17, 2004, meeting of the Committee.

B. From the January 11, 2005, conference call meeting of the Committee.

III.

Portion of the Meeting Devoted to Chief Student Affairs Officers.  (1:30 p.m.)
A. Discussion Items:
1. Follow-Up on the Security Issues Raised at the November Meeting of the Board – Regent Hamilton
2. Other areas of concern to the Student Affairs Officers?

IV.

Portion of the Meeting Devoted to Topics of Concern to Both Academic & Student Affairs Officers.  (2:45 p.m.)
A. The Transfer Audit – Regent Hamilton and Roger Barber

1.

Follow-up to the discussion at the January 11th meeting.
a. Discussion of an action plan for each recommendation
b. Possible solutions, work groups, timeline for proposals.
2. Action: ITEM 126-103-R0105, the Transfer Audit
3. Angie Grove, from the Legislative Audit Division, will attend the meeting to serve as a resource during the discussion.
B. Action:  ITEM 126-102-R0105, New Meeting Schedule for the Board   Attachment

V.

Portion of the Meeting Devoted to Chief Academic Officers.
A. Announcements.
1. Level I memorandum
2. Level II memorandum with academic program items on submission
B. Discussion Items:

1.

Academic Program Planning
C. Action:  ITEM 125-2851-R1104, A.A.S. degree in Aviation in Bozeman, MSU-Great Falls College of Technology. Cover   Summary    Proposal    Budget  Agreement
D. Action:  ITEM 124-1007-R0704, Graduate certificate in Natural Resources Conflict Resolution, The University of Montana-Missoula.  Cover   Summary   Proposal
E. Action: ITEM 126-101-R0105, Honorary degree policy revisions.

VI.

Other Business.
VII. Public Comment
VIII. Close:  Review Assignments, meeting schedule, meeting's main points.

Budget and Audit Oversight Committee

The Committee Convened at 1:00 p.m.

(Committee Members:  Chair Regent Mark Semmens, Regent John Mercer, and Regent Lila Taylor)

b. Enrollment Reserve Policy Discussion
Associate Commissioner Rod Sundsted indicated he will set up an enrollment reserve fund to cover fluctuations in enrollment.  The designated fund permits them to carry the funds from year to year.  The account would be set up campus by campus, with funds restricted to use by each campus for enrollment shortfalls.  Mr. Sundsted will present the plan to the Board at either the March or May, 2005 Board meeting.  It must be approved by the May meeting.
c. Workers Compensation Program Update
Item c. was an informational item only.
d. Athletic Reports
The Committee agreed to hold the Athletic Reports for the full Board.
e. Shared Leadership and Other Budget Adjustments
Commissioner Stearns gave an overview of changes to the Executive Budget.
f. Commitment to secure office space - ITEM 126-105-R0105 - Authorization for OCHE to enter into a long-term commitment to secure office space; Office Commissioner of Higher Education
Rod Sundsted Indicated he was pulling this item from the Agenda since he heard from several other parties interested in making proposals.  He will prepare an RFP to be presented to the Board at the March 17-18, 2005 meeting.
g. Spending Authority - ITEM 126-1012-R0105 – Spending Authority – Construction of New Research Lab Facility: The University of Montana-Missoula   Attachment     Attachment 2
This project will be funded by indirect cost recovery funds.
h. Increase Authorization - ITEM 126-2003-R0105 – Increase Authorization to Construct a Clean Room in the Engineering Physical Sciences Complex; Montana State University-Bozeman   Attachment
President Gamble indicated there is a need for an additional $1.5 million for enhanced designs and equipment costs.  The total is $3.5 million, all of it being federal dollars.  The project must go before the LRBP and the legislature.
i. Native American Student Center - ITEM 126-2004-R0105 – Authorization to Submit Request to 59th Legislature for Authority to Construct a Native American Student Center using Non-State Funding; Montana State University-Bozeman
The committee agreed to hold this item for the full Board.
j. Utilize Multi-Modal Variable or Fixed Rate Debt Instruments - ITEM 126-2005-R0105 – Authorization to Utilize Multi-Modal Variable or Fixed Rate Debt Instruments, and win Interest Rate Swap Agreement, Series J 2004 Facilities Revenue Bond Issue; Montana State University  Attachment A   Attachment B   Attachment C   Bond Resolution
The fundamental financing on this item will be a swap, and the actual bonds will not be sold until June 2005.  The campus will make a choice of using long term, or getting a better deal for an eleven-year term.  Before making the decision, they will confer with the Budget and Audit Oversight Committee.  The committee agreed to hold this item for the full Board.

k.

Execute a Lease for Space in a Private Sector Facility - ITEM 126-2852-R0105 – Authorization to Execute a Lease for Space in a Private Sector Facility; Montana State University-Great Falls College of Technology   Lease Agreement

The committee agreed to hold this item for the full Board.
RETURN TO ITEM i.
i. Native American Student Center - ITEM 126-2004-R0105 – Authorization to Submit Request to 59th Legislature for Authority to Construct a Native American Student Center using Non-State Funding; Montana State University-Bozeman
Regent Mercer asked if the O&M for this item was going to be given to the State.  President Gamble indicated it was his policy to ask the state to take care of their buildings.  However, if the state refuses to do the O&M, he will then consider another approach.  He indicated the LRBP committee encouraged him to present the O&M to the State.  Craig Roloff indicated the O&M cost would be around $70,000 per year, with one third set aside for major maintenance.  President Gamble indicated Dennis Sunrud, MSU alum will donate all the architecture, and will spearhead the fundraising for the project.  He believes he can raise about half of it in short order.  Although this building is not at the top of the strategic process, it is in the five-year and longer plan.  It is opportunistic at this time to place it high on the list now.  President Gamble said it should replace some other $8 million piece on the LRBP.  Dr. Fleming stated the President had convened his Advisory Council, and Tribal Elders representing each tribe in the state, and presented the concept, which was enthusiastically received.  The students also support the project.  The purpose of the facility is to replace their current 1100 square foot room in a basement and replace it with a multipurpose building with a computer lab, social area, tutorial area, an area for counseling, meeting space, and a round room of 2600 square feet.  There will be classrooms for seminars and other instruction.  Dr. Fleming said he wants to start raising funds as soon as possible after this item is approved.  They would like to start working with the architectural firm of Dennis Sunrud in July 2005 with completion of the plans by September 2005.  Funding should be accomplished by October 2006, with groundbreaking in April 2007.  Doors would open August 2008.  President Gamble said they will not start construction unless the money is in hand, and they have a handle on the major donors at this time.  If approved by the Board and the Legislature, it will go into high gear with the funding in hand by October 2006.  Regent Mercer asked if this project would put any pressure on other campuses to do the same thing, to which President Dennison replied that UM has the approval and is in the fundraising stage at this time.  Commissioner Stearns indicated that in visiting six of the seven reservations, each is in some stage of development of cultural centers.  Henrietta Mann said that the Montana Constitution recognizes the native culture of Indians.  While there is a house and presence on the UM campus, MSU has only a room.  Native students need to be made to feel at home.  Students from the reservations do experience culture shock.  The center will be open to any student from anywhere in the world, as well as to members of the local community.  Commissioner Stearns recommended this project be a partnership with the state, with the donors funding the building and the state handling the O&M.  Regent Mercer expressed that the state is not going to put up one dime for this building, meaning they don’t believe it is important to the state.  It seems awkward under the circumstances to ask them to pay for the O&M.
a. FY 06-07 Budget Discussion

Chair Semmens explained that Pam Joehler had done a meaningful report for the Board.  His conclusion is that the campuses have done a good job of delivering on the mandate of the Board to keep quality with limited resources.  However, he said it is wrong to characterize it as no resources.  He was surprised at the huge disparity between the campuses.  He said the Board needs to be more attentive to that issue.  Rod Sundsted pointed to the one-time reductions at UM which impacted the smaller campuses receiving the funds.  He mentioned that at MSU-Northern, their numbers are very low which doesn’t seem logical.  This issue needs more attention.  Regent Mercer asked that with the increase per student as shown at Bozeman, did UM sacrifice quality since their numbers are minimal.  President Dennison indicated the dollars were sent to the smaller campuses, and this was discussed with administrators and students.  There would have been layoffs and fewer classes if they had not transferred the funds.  Regent Mercer asked if this was masking some other problems, such as painting that wasn’t done.  President Dennison indicated UM had some increased class sizes, or they used temporary faculty for the first year and picked up tenure track in the second year instead.  Chair Semmens indicated that what UM did was recognize that the allocation model does not consider the incremental revenues from non-resident students.  This was a proper allocation of state dollars.  Regent Mercer indicated the Board should make the decision on transfers to save the campuses.  The smaller campuses should be allowed to sink or swim.

The Committee discussed the Budget Worksheet handed to the Committee.  Chair Semmens indicated that as an example, if everything was adopted for UM, there would be an 8.5% increase in tuition per year over the biennium.  President Dennison indicated the tuition would range from 4% to 12%, with lowest rates at the COTs, a slightly larger amount at Montana Tech because of historic problems, and at UM-Missoula 7.5% for resident students and 8.5% for non-residents.  The issue of declining enrollments weighed heavily on a few campuses, and it was agreed the committee would meet in the evening to resolve the issue.

The Budget and Audit Oversight Committee adjourned at 5:07 p.m.

 

Staff and Compensation Committee

The Committee Convened at 5:15 p.m.

(Committee Members Present:  Chair Regent John Mercer, Regent Richard Roehm, and Regent Mark Semmens.  

Also Present:  Regent Lila Taylor, and Commissioner Stearns

OCHE Staff member:  Kathy Crego

a. Multiple year Contracts for Non-tenure Track - ITEM 126-104-R0105 – Approval of Pilot Program on Multiple year Contracts for Non-tenure Track Faculty; Office Commissioner of Higher Education – President Geoff Gamble   Attachment
Action:  Committee members unanimously recommended Board approval of policy 711.3 allowing the appointment of non-tenure track faculty at non-union campuses.  The policy is effective through April 1, 2008, before which time the Commissioner of Higher Education will report to the Board of Regents relative to the use and continued need for the policy. 
b. Minutes of 11/15/04 committee meeting
Minutes of the November 15, 2004, Staff and Compensation Committee meeting were unanimously approved.
c. Salary Guidelines – Revised per 11/15/04 meeting
Action:  Incorporating the modifications recommended at the November 15, 2004, meeting, the procedures were unanimously recommended for endorsement by the full Board.  Additional recommendations will be presented to the committee at the March 2005 meeting.  Committee members would like to see a more precise approach to such salary increases.
d. Lump Sum Bonus provision
Discussion:  A brief report was presented on the use of lump sum bonuses within private and public sector organizations.  The concept of lump sum bonuses was endorsed.  Staff will work with Regent Roehm to develop eligibility criteria and program details.  A recommendation will be made to the committee at the March 2005 meeting.  
e. Dependent Tuition Waiver

Discussion:  Utilization of the dependent partial tuition waiver was reviewed.  The dependent tuition waiver was implemented in the 2004 summer session on a pilot basis.  The waiver is subject to collective bargaining for those individuals covered by a collective bargaining agreement.  There was no opposition from campus representatives in regard to continuation of the dependent partial tuition waiver.

Action:  Committee members recommended full Board approval of removal of the sunset clause and continuation of the dependent tuition waiver policy.

f. Data/Research Position for OCHE
Discussion:  OCHE Staff will present a proposal and draft job description for consideration at the March 2005 committee meeting.
g. Classified Staff – MAP optional pay report
Discussion:  FY 2004 information regarding lump sum bonus and strategic pay awards to classified staff was distributed for information purposes.
h. Committee by-laws
Action:  Chairman Mercer requested that the charge to the committee be placed on the March 2005 meeting agenda for discussion.
The Staff and Compensation Committee Meeting Adjourned at 5:36 pm

THURSDAY, January 20, 2005

Full Board Convened at 7:30 a.m.


President Trebon welcomed the Board of Regents and said he was proud of the collaboration between Carroll College and the Montana University System, noting that education is a whole cloth with some different perspectives.

SYSTEM ISSUES

a.

Round Table discussion Governor Schweitzer and Lt. Governor Bohlinger
Neither Governor Schweitzer nor Lt. Governor Bohlinger was able to attend the meeting.  The round table discussion will be rescheduled for the March 17-18, 2005 meeting.  Chair Mercer indicated he hoped these round table discussions would become a regular part of the Board meetings.

ROLL CALL

Roll Call Indicated a Quorum Present

Regents Present:  Mike Foster Vice Chair, Kala French, Lynn Hamilton, John Mercer Chair, Richard Roehm, Mark Semmens, Lila Taylor, and Superintendent of Public Instruction Linda McCulloch ex officio was represented by Cathy Warhank.  Also present was Commissioner Sheila M. Stearns

Regent Absent:  Governor Brian Schweitzer ex officio, excused


APPROVAL OF MINUTES

Regent Hamilton MOVED for APPROVAL of the Minutes of the November 17-19, 2004 meeting in Missoula, MT
The Minutes were APPROVED unanimously on a 7-0 vote

SYSTEM ISSUES continued

c. Report from Shared Leadership for a Better Montana Economy Steering Committees – Committee Representatives
Associate Commissioner Dave Gibson emphasized that although his office did a great deal of work in this process, the recommendations were those of the steering committees, and not his staff.  Although many recommendations are listed, they are not prioritized and his mission is to see which can be done in a specified period.  The document is still being rewritten.  Mr. Gibson indicated the document is also available on the web site.  Commissioner Stearns acknowledged that in the spirit of shared leadership, they had followed the direction of the Board to involve others from around the state.  Senator Keenan served on the committees about a year ago and he is most interested in business partnerships with the Montana University System.  The Commissioner indicated that as they continue to work through the process they will connect with other leaders in the public and private sectors.
d. Update on Trust Lands Issue – Regent Richard Roehm
Regent Roehm said he was glad to see some motion toward resolution of this issue.  Especially noteworthy was the final paragraph of the Commissioner’s memo.  The Commissioner and Senator Jon Tester will meet in the governor’s office tomorrow afternoon to further define legislation on this issue.  Commissioner Stearns thanked Chief Legal Counsel Catherine Swift for shepherding this issue toward a possible solution.  She said it will take some time for the new administration to get up to speed on this, but there is a Bill Draft LC 734 which was drafted by Greg Petesch at the request of Jon Tester.  It appears that the language of the Constitution and the Trusts make enough of a liability that the legislative legal counsel has urged a resolution on how the process works.  The past diversions of funds are a different issue.  Commissioner Stearns indicated she believes it is preferable for state agencies to resolve differences without litigation.  However, in this issue, any citizen has standing to sue in regard to the proper administration of trust lands and income by the state.
f. Report on Supreme Court Decision on Snetsinger, et al. v. MUS – Catherine Swift
Chief Legal Counsel Catherine Swift reported it was three weeks to the day that the Supreme Court decision was handed down.  She explained that UM employees had brought suit against MUS policy as in violation of the Constitution.  The MUS policy is like many others.  The system pays the full premium for all employees, and they are then allowed to pay an extra charge for a spouse.  The plan states it must be a lawful spouse.  In Montana, there are three ways to create a lawful marriage: solemnization, and declaration, which are statutory, and common law marriage, which is well recognized in Montana, but is not statutory.  MUS policy attempted to recognize common law marriage and allowed an affidavit of common law marriage.  Four members (the majority) of the Court found that an affidavit does not create a marriage, while three members said it did create or verify a marriage.  The Court therefore, held that the MUS allowed opposite sex couples onto the plan without benefit of marriage, while denying that option to same sex couples.  The Court, applying an equal protection analysis held that it was unconstitutional to treat same sex couples differently from opposite sex couples solely on the basis of sexual orientation.  The decision is not about marriage or classification based on marriage.  MUS is not the only system to use this affidavit, but they have suspended its use.  They now plan to gather data from the campuses and to speak with actuaries, review the needs of employees, follow the directives of the court, and take into account those already on the plan and the overall health of the plan and return to the Board at the March 17-18, 2005 meeting with options for changes in the plan.  The next open enrollment begins April 1.  Chair Mercer indicated the Court tried to dance around this issue and left it to the Board of Regents to be the arbiter.  He suggested one option is for the Board to say they must be married.  Another option is to look at it from the insurance standpoint.  If someone is willing to pay for insurance, then the system would be willing to provide it for a father, nephew, or others living with the employee.  However, it needs to be financially feasible for the plan.  Chair Mercer said the Board will not be the ones in Montana to determine the status of same sex marriage.  Catherine Swift indicated the policy needs to be either narrowed or broadened, and data will be presented to the Board at the March 17-18, 2005 meeting.

Following a ten-minute break, the Board reconvened at 9:00 a.m.


b.

Round Table discussion with Legislative Leadership

Present at the meeting were:  House Minority Whip Monica Lindeen, House Republican Leader Roy Brown, Speaker Gary Matthews, Senate President Jon Tester, Senate Minority Leader Bob Keenan

Chair Mercer indicated this time was dedicated to a roundtable discussion, with no speeches.  It was intended to build on existing partnerships and continue dialogue between the Board and the Legislature.  Senator Tester indicated communication is always good.  He said the Montana University System is one of the main economic drivers in Montana.  It is important to develop a small business climate to keep people in the state, and to meet the needs of the MUS to be successful in moving society forward with a better quality of life, standard of living, and the ability to keep kids in the state.  Increased tuition is an increased tax.  There is a direct benefit from that tax, but if MUS is priced so high it drives kids out of state for education, it is an unfortunate loss for Montana.  Senator Tester believes the state must be competitive in tuition, and must be affordable.  Further, the university system and the colleges of technology need to be responsive to the business needs in the state.  From a legislative standpoint, they need to give the Board flexibility to answer those needs.  It may mean more dollars.  Senator Tester said the base to education is K-12, and if it is no good, the university system does a lot of work in remediation.  He said he is sensitive to tuition since he has children in college.  When he grew up, his parents paid his tuition, but he can’t do that for his own children.  In order to pay off their school loans, they will need to leave the state to earn better salaries.  Senator Keenan said he had served on the Shared Leadership group and was supportive of it, and had a long list of ideas to implement.  He stated the reservations in Montana are the place to some of the work.  He suggested the possibility of picking up the dark fiber optics from defunct businesses and putting them to use.  As far as Shared Leadership is concerned, he feels it is still at the general level, and he likes dealing with specifics, but he is grateful for the communication.  Representative Matthews said that affordability is very important.  This session is not like the last one, which was dealing with a very poor budget and had a difficult time.  This session is much more positive.  He said he thinks the efforts of the Board of Regents on Shared Leadership are wonderful.  He is glad they are looking at those ideas and plans.  He remembered in 1999 that there was a lot of the Board looking for money, and now they are saying they want to help fix the problems in Montana.  He hopes many of those ideas will remain.  Representative Brown appreciated the idea of bringing the two groups together.  He also appreciated the efforts of Shared Leadership.  He suggested one of the biggest issues facing the state in which MUS could help is the transmission of energy.  Perhaps a partnership could be formed to make the electrical transmission system work better.  Another problem he mentioned is the economics of wind energy.  Some say it is good, and others say it is not.  Representative Brown suggested the minds in the MUS could offer ideas and solutions.  He said there are partnerships between industry and campuses that are working, such as the refineries in Billings who partnered with the College of Technology to train their workers, and the business pays for the cost.  There is also the possibility of a medical school in Billings.  Another issue that can be worked on together is distance education.  Representative Lindeen said she was also involved in Shared Leadership and believes there is value in bringing all these folks together to talk about partnering.  She recommended the Board be sure there is buy-in from the campuses for Shared Leadership.  It is a challenge when dealing with the culture of the system.  She said that the MUS plays a key role in workforce training.  She is impressed, and stated the key is that the MUS continues to be responsive to curriculum changes to reflect the changes in industries and jobs of the future.  The changes must be done quickly.  Ideally, the two-year campuses are the place to do this.  Chair Mercer said he hopes the Board can provide information and answers on educational issues, but he would also appreciate their addressing other things that affect the system.  He asked if they had suggestions on how better to interact with the legislature or others.  It was mutually agreed by members of the roundtable that the Board has been doing a good job of reaching out and improving lines of communication.  The Board was encouraged to continue to this.  It was also agreed that informal brainstorming sessions on big issues would be beneficial.  Senator Keenan emphasized the importance of developing distance learning.  Senator Keenan said that Carl Venne, Chairman of the Crow Nation had visited him.  He is trying to move the Crow Nation forward.  They have billions of dollars of assets such as water, coal, timber, and manpower with 70% unemployment.  He is trying to figure out how to get things done.  He mentioned coal bed methane and didn’t know where to start.  Senator Tester indicated he called DEQ and they provided a CD that helped Mr. Venne.  The BIA also gives the Crow Nation $5 million a year of highway money.  Senator Tester told him he could also get a state match for federal dollars.  He recommended the Board invite Carl Venne to a discussion.  Representative Lindeen invited the Board to attend any of their meetings, which are on Tuesday, Thursday, and Friday in room 137 of the Capitol.  Representative Matthews thanked the Board for the nursing program at Miles Community College.  He said that distance learning has been a big issue for them and their hospitals.  Chair Mercer offered a heads up to the panel regarding the presentation of the MUS budget.  It is being put together in advance so the legislature will know what the tuition will be in advance.  He told the panel the Board wants them to know what they are buying for their money.  They will be buying down the cost of tuition.  It will be their responsibility to determine what level the state will pay, and what level the students will pay.  Senator Tester said he thought that was great, and that he appreciated the frankness.  However, he also mentioned that the fees were becoming prohibitive.  Chair Mercer indicated that is one of their mixed messages.  He believed that fees had been topped out, but students desired to impose huge fees on themselves.  He asked if the Committee would be willing to work with the Board on the revision of the allocation model so they would be more involved in analyzing it, and understanding its implications.  Vice Chair Foster gave an open invitation to the panel members to attend any of the Board committee meetings as they work on various issues.  Chair Mercer offered to meet again with the panel at their convenience in March.


Following a five-minute break, the Board reconvened at 10:00 a.m.


e. Congressional Delegation Staff on Research and Economic Development - Regent Mike Foster

Staff Present:  Jim Foley and Holly Luck of Senator Baucus’ office, Jeff Gerard of Rep. Rehberg’s office, and Todd Casper and Betsy Allen of Senator Burns’ office.

Chair Mercer explained the Board is interested in knowing ways to improve their working relationship with the Congressional Delegation.  He also expressed that the Board wants the delegates to see the university system as more than asking for things.  If they have an idea or problem that needs to be tested, he hopes the MUS would be the place to test it.  He suggested that if they have problems they can’t solve, the MUS has thousands of people with ideas.  He said they would adjust the schedule of the Board to get together with any one of the delegates, or even have a special meeting.  Vice Chair Foster said there is great potential and optimism for the future.  He looks forward to the opportunities for communication if the staff can make it to the Board meetings.  He recalled when President Dennison had brought up the issue of Reauthorization, and what an opportunity it would have been for a great dialogue if the delegation staff had been at that meeting.  Betsy Allen indicated one problem with communications is that constituents don’t understand the congressional process.  Jeff Gerard said he looks forward to entering into discussion, and although education is outside his field, he is involved in shared leadership.  Holly Luck said she was delighted to participate in Shared Leadership since she had never been part of the process.  Her primary responsibility is the Senator’s schedule.  He was delighted with the exchange and wants it to continue in the future.  He appreciates the cooperation from the campuses and education is one of his major priorities this session.  Senator Baucus’ job bill is funding for two-year schools.  Jim Foley complimented the Board for including the Delegation in their meeting.  Montana is unique in having Representative Rehberg on the House Appropriations Committee, Senator Burns on the Senate Appropriations Committee, and Senator Baucus on the Finance Committee.  He expounded on Senator Baucus’ job bill indicating it was introduced last year to create competitive grants for two-year campuses to match with businesses to be brought into the state.  80% of jobs are coming out of two-year institutions.  Another focus of the delegation will be tax incentives.  He noted that Perkins was cut for reauthorization.  Mr. Foley indicated their bosses had instructed them to take this meeting and future meetings very seriously, and to be partners in moving this state forward.  Regent Semmens said it is remarkable what the Congressional Delegation can do for Montana.  He mentioned specific ideas to work on together are Reauthorization, opportunities for the research universities, access to higher education with such things as need based scholarships and grants, especially in the rural areas, and distance education.  A final area is two-year institutions.  Vice Chair Foster indicated that in the area of grants, the Workforce Development Committee is working on several, and he invited the members of the panel to attend the committee meetings at any time.  Regent Hamilton said that a big issue for Montana students is the expected family contributions, which are significant for Montana families.  Expecting low and middle income families to have those resources in ready cash is often unrealistic.  Chair Mercer requested the panel to provide the Board with a presentation on the federal appropriations process at a future meeting.  He asked the panel if there was anything that could be changed in lobbying by the campuses.  Todd Ketzer said that everything now comes through each side of the university as a package.  In the past, all the professors used to call them.  They are happy with the presentations and impressed with how well they have studied the bills.  They know where the money is and tailor their proposals around it.  Jim Foley told the Board to give them proposals on access and how it should work in rural areas, and they would see if they could make it happen.  He said further that any item given to them is on the burner that day.  Regent French asked the panel if they would give a presentation to the Board on Reauthorization at a future meeting.  Vice Chair Foster indicated round table discussions would become a regular part of the Board meetings.

END SYSTEM ISSUES

DISCUSSION WITH CAMPUS CEOs

  (President Gamble, Interim Dean Frazier, Chancellor Sexton, Chancellor Storey, and President Karas) Over the course of several meetings, all of the CEOs, on a rotating basis, will have an opportunity to talk with the Board about important higher education issues, trends and directions, and concerns related to their campuses.  The Commissioner will determine the rotation.

Please also see attached reports

President Gamble requested the ability to hold part of his report until Friday morning.  He indicated that his written report outlined key points, but he called the Boards attention to Neil Cornish in the Physics Department at MSU-Bozeman who continues to receive international acclaim for determining the size and shape of the universe.  He believes he could be on track for a Nobel Prize.

Interim Dean Frazier gave an overview of his brief time at Helena College of Technology indicating much has been accomplished at the campus to stabilize enrollment and communication problems.  He is also pursuing an opportunity started by Alex Capdeville when he was at the Helena Campus, and is attempting to arrange training of employees in four state departments.  If they find they are unable to deliver everything requested, they are willing to broker with the state departments to put together training programs from the other MUS campuses.  Mr. Frazier indicated it might be time for the system to look at a system wide communication plan and to lay out parameters.  He finds that they don’t talk together, but at each other.  He suggested the possibility of putting individuals on different campuses for a week at a time to interact.  He further expressed that resource diversification at the small campuses is just as important as at the large ones.  He asked the Board to think of the small campuses when they are reallocating resources, and how they can better work with organizations and private companies.  Mr. Frazier believes there are three thirds to the MUS and often the two larger thirds get a lot of the focus.  He asked the Board to consider making time to focus on the smaller campus needs during their discussions.  He also asked if they are communicating well enough with the high schools and elementary schools.  He has always believed in Shared Leadership, but this is a long-term process.  Montana on the Move had a good meeting in Helena last week, and it also has great potential, as does Shared Leadership.

Chancellor Sexton thanked the Board for the attention they gave to his initiatives and the questions he raised.  He said an important issue the Board needs to work on soon is pricing.  The University of Phoenix is establishing its first site in Montana in Billings.  He said part of the quality that needs to be retained is 24/7/365.  He said the campuses need latitude to establish their own pricing, with some classes being loss leaders that will balance out in the end.  He also encouraged the Board to strengthen their advocacy for building the infrastructure for two-year education.  Chancellor Sexton indicated he hesitated to bring the next issue to the Board, but believes the discussion needs to start on expanding their offerings into a comprehensive community college.  They need to go to the community and seek financial support, and they need the support of the Board.  He believes the groundwork has been laid.  Chancellor Sexton said that probably the most contentious issue concerns Board policies.  He understands what the Board and system are trying to accomplish with policies and revisions.  To build a quick case, he said when they go through the budget discussions, Montana has a great return for its investment.  One reason is the ingenuity of faculty and staff on the campus.  When the Board passes policies, he understands the need for unity, but they need to be careful not to use the policies as silver bullets.  The campuses need to retain their uniqueness.  There is no single solution for all the campuses in the budget discussion.  Regent Semmens said they need to talk about the tuition policy and market realities.  He asked if Chancellor Sexton actually meant a transition to a local district and local mill support when he discussed expanding to a community college.  Chancellor Sexton said that is what they need to discuss.  He said that where community colleges now exist they have community support.  He said in order to build and make the transition to a community college, it would best be based on demographics, with a larger percentage of diversity in the population, and a very effective advisement system is needed.  Regent Semmens asked Chancellor Sexton if there are Board policies that restrict his faculty from pursuing research.   He replied it is a combination of things, a big one being resources.  Regent Semmens then clarified that it is not policy, but resources that limits them.

Chancellor Storey reported that Experience One is quite remarkable.  There are only three schools in the country that have been able to do it, and they are all private schools.  UM-Western is the first public school to use the system.  They are not dealing with how to schedule time, but what to do with that time.  It is working and succeeding.  Student reports are uniformly good.  Only one student said the class was too difficult and challenging.  There is a great retention rate, which is now higher than in the past.  The faculty are working hard to learn to teach in the new environment.  They have plans for faculty to travel to Colorado Springs, visit courses, and have meetings to learn techniques.  Chancellor Storey hopes the Board understands there could be speed bumps along the way.  He also commented on the Ag Conference held at Western, which brought 150 people to campus.  They held dinner for the community in the arena and more than 300 people attended.  The conference was quite successful and covered many controversial issues.  They also held a recent meeting to consider converting heating of the campus to timber by-products.  There were about 40 or 50 people in attendance from MUS, federal, state and city and they were all enthusiastic.  Chancellor Storey indicated that just the other day, the small local radio station in Dillon ran an ad for the University of Phoenix.  It caused him to pause.  That is the largest university in the world, and he is concerned that they feel it is worthwhile to run an ad in Dillon.  He echoed his peers in reminding the Board that the quality of the campuses is directly related to quality faculty.  The one thing that keeps him awake at night is that the salaries they offer faculty are too low.  He said they have terrific people teaching who are very dedicated.

President Karas offered the help of Flathead Valley Community College to Chancellor Sexton in his efforts to move toward a community college.  She reported they were delighted with the settlement of the suit on the Bond issue.  However, the cost of construction and materials has increased over the two years.  They will review all of the plans over the next few weeks and decide what will need to be downgraded.  They are continuing plans for a Center for Allied Health Partnerships with Kalispell Hospital and MSU, and UM.  She recommended the Board invite Sandra Ellman to speak to them on accreditation and the Northwest Commission on Colleges and Universities as they will be reviewing the standards over the next two years.

Regent Roehm referred to Chancellor Sexton’s desire to convert the College of Technology to a Community College, and said he believes the Board needs to have some sort of transition plan for the colleges of technology.  He realizes not all are ready to make that move now.  He suggested the Two Year Committee discuss the feasibility of such a plan and urged the committee to give a report to the Board at the March 17-18, 2005 meeting.  Chair Mercer indicated he preferred to have the Commissioner brainstorm with the two-year campuses and other leaders.

END DISCUSSION WITH CAMPUS LEADERS

Return to Top
ACADEMIC/STUDENT AFFAIRS ITEMS
b. Presentation on Transfer Audit by Angie Grove, Legislative Audit Division
Ms. Angie Grove indicated the report she was sharing with the Board is the same one she presented to the Legislative Audit Committee.  She said the issue is being given back to the Board to apply management controls, establish time lines, standardize decision-making, and determine where decisions will be maintained.  She was able to compile her data from Banner.  Board policies are limited in providing guidance in this process.  The general education core is not consistent, and there is wide variation among the two year programs and the number of credits required to graduate or transfer.  A second series of recommendations is to clarify and enforce the core in place, coordinate the two-year degrees, and recommend clear criteria for a cumulative grade point and what minimum grade is needed to pass.  Her audit targeted nursing, which has unique problems.  Some of the complexities are caused by three levels, LPN, CNA, and RN.  However, the transfer problems are mainly between the LPNs and the others.  All curricula are comparable and cover the basics of the same things.  However, the number of credits required varies from 45 to 70, which can be $3000 difference in cost.  When transferring, it takes an average of 152 days to decide if credits are transferable.  What will be accepted into the RN programs varies from 12 to 41 credits.  Ms. Grove indicated more leadership is required, with the creation of policy to standardize the number of credits, the kinds of degrees, and that transfer agreements are in place.  Across the board, it takes an average of 73 days to decide if credits are transferable. Chair Mercer said some people may have thought the MUS would be defensive about this audit, but hoped that Ms. Grove had found it to the contrary.  He asked the Commissioner and faculty members to address the manner in which this audit can be acted on rapidly.  Commissioner Stearns indicated that the system intends to use this audit and will respond quickly.  There have been favorable responses from legislators, but she was shocked at the number of legislators who believe the MUS makes transferability difficult to keep students longer in order to get more money.  Deputy Commissioner Barber attended the hearing on the Audit with Commissioner Stearns and said it was very clear they needed to respond quickly.  His initial recommendation of September 2005 was not acceptable.  They then had a special meeting of the Academic/Student Affairs Committee and developed a work plan.  Small workgroups will work on each of the eight recommendations, with representation by registrars, admissions staff, and faculty members.  They will bring the greater part of their recommendations to the March 17-18, 2005 meeting, with perhaps some being brought to the May 19-20, 2005 meeting.  Ms. Grove indicated her department has offered to help the work groups and they will keep the Audit Committee informed.  Things are in motion, and she will write a formal memo at some point to give the implementation status of each recommendation.  Faculty representative Keith Edgerton indicated the faculty are completely committed to this.  He was concerned about the perception in the legislature that they would deliberately keep students from transferring to get more money from them.  He said faculty are committed to working with the Audit office and the Board of Regents to address all these issues and to rectify them as soon as possible.  Regent Semmens asked if there was student representation on the work groups.  Mr. Barber replied no, but hopes some would join the effort.  Student Regent French is involved in a workgroup and is committed to keeping students informed.

The Board recessed for lunch at 11:50 a.m.

The Board reconvened at 1:10 p.m.


a.

Report from Academic/Student Affairs Committee – Lynn Hamilton
Regent Hamilton indicated the Student Affairs Officers had identified security needs and brought their report to the Committee.  It was discovered that a system wide report had been done on security issues and they plan to involve the full Board in discussion of best practices from that report.  The SAOs also identified two more issues, which they hope to discuss in March or May, at the Board meeting: Student Financial Aid and Retention.

2.   ITEM 126-103-R0105 - The Transfer Audit

  Regent Hamilton moved APPROVAL of Item 2.

  Motion approved unanimously on 7-0 vote

B.   ITEM 126-102-R0105 - New Meeting Schedule for the Board   Attachment

  Regent Hamilton moved APPROVAL of Item B.

  Motion approved unanimously on 7-0 vote

1.   Level I memorandum.

There was discussion among the Board of the use of the Level I and Level II processes for approving programs.

2.   Level II memorandum with academic program items on submission.

Regent Hamilton indicated the items on the Level II memo were up as Submission Items, and would be presented to the Board for Action at the March 17-18, 2005 meeting.

C.   ITEM 125-2851-R1104 - A.A.S. degree in Aviation in Bozeman, MSU-Great Falls College of Technology.  Cover   Summary   Proposal   Budget   Agreement

There was some discussion about the perceived competition with the Rocky Mountain College BA program in aviation.  Following testimony from students and citizens, President Oates was convinced this program is no real threat.

Regent Hamilton indicated the Committee recommended that Item C. should be held over until the March 17-18, 2005 meeting to give the Great Falls College of Technology and Rocky Mountain College an opportunity to work out an articulation agreement for their two programs.

D.   ITEM 124-1007-R0704 - Graduate certificate in Natural Resources Conflict Resolution, The University of Montana-Missoula.  Cover   Summary   Proposal

  Regent Hamilton moved APPROVAL of Item D.

  Motion approved unanimously on 7-0 vote

E.   ITEM 126-101-R0105 - Honorary degree policy revisions.

  Regent Hamilton moved APPROVAL of Item E.

  Motion approved unanimously on 7-0 vote

END ACADEMIC/STUDENT AFFAIRS ITEMS

ADMINISTRATIVE/BUDGET ITEMS

a. Report from Budget & Audit Oversight Committee – Mark Semmens
Rosi Keller from UM gave an update on the progress of the MUS Workers Compensation Program.  Chair Mercer requested continued reports about every 18 months.
ATHLETIC REPORTS
Pam Joehler of the Commissioner’s office stated that every year staff prepares a summary of the Athletic reports.  Typically they are done in late fall, but were delayed a couple months this year.  She had sent her summary memo and the report to the Board.  She reported that NCAA had changed their reporting requirements for the campuses, and suggested they should change their format to match that of the NCAA.  There were a few kinks this time, but those will be worked out next year.  Vice Chair Foster asked how many athletes are Montana students.  And referring to the last page on graduation rates, he noted 70% at UM, 63% at Montana Tech, and 18% at UM-Western.  He said these are important figures and asked if a record is kept comparing resident to non-resident rates.  President Dennison indicated that typically they don’t, but it could be done.  He also said that the rate of Montana athletes to non-residents is about 65% but it varies year to year.  Regent Semmens asked if Ms. Joehler had any data for comparison on how Montana stacks up against similar institutions.  She replied no, but she will research it for him.  President Dennison emphasized it must be comparable system to system.  Regent Semmens noted the drop in the Athletic deficit at MSU, and President Gamble indicated they are on track with their five-year plan.  Regent Hamilton asked how they monitor compliance with Title IX.  President Dennison indicated that is an issue that must be addressed campus by campus.  There are three prongs to this issue: the numerical composition, increased opportunities for women, and whether the institution is serving the interests of students.  The accrediting agency looks at all three.  UM has been certified by NCAA and approved by the accrediting Board.  President Gamble indicated they did as well.  Regent Hamilton asked if there was a report they provided NCAA which could be provided to the Board so they could monitor as well as answer questions.  President Dennison indicated it could become part of the report they provide the Board.
SHARED LEADERSHIP AND OTHER BUDGET ADJUSTMENTS
Commissioner Stearns gave an overview of the Executive Budget.  Regent Hamilton asked what the intent of the Board was as they move through the process and identify initiatives they consider important but which are not funded.  Regent Semmens indicated they should continue to support them.  All could be done, and would give a good return on the investment.  Chair Mercer said any that are not funded by the end of the session will not be done.
f. ITEM 126-105-R0105 - Authorization for OCHE to enter into a long-term commitment to secure office space; Office Commissioner of Higher Education
Item f. was pulled from the Agenda.  OCHE will put together an RFP and present it to the Board at the March 17-18, 2005 meeting.
g. ITEM 126-1012-R0105 – Spending Authority – Construction of New Research Lab Facility: The University of Montana-Missoula   Attachment

  Regent Roehm moved APPROVAL of Item g.

  Motion approved unanimously on 7-0 vote

h. ITEM 126-2003-R0105 – Increase Authorization to Construct a Clean Room in the Engineering Physical Sciences Complex; Montana State University-Bozeman   Attachment

  Regent Taylor moved APPROVAL of Item h.

  Motion approved unanimously on 7-0 vote

i. ITEM 126-2004-R0105 – Authorization to Submit Request to 59th Legislature for Authority to Construct a Native American Student Center using Non-State Funding; Montana State University-Bozeman

  Regent Roehm moved APPROVAL of Item i.

  Motion approved unanimously on 7-0 vote

j. ITEM 126-2005-R0105 – Authorization to Utilize Multi-Modal Variable or Fixed Rate Debt Instruments, with an Interest Rate Swap Agreement, Series J 2005 Facilities Revenue Bond Issue; Montana State University-Bozeman  Attachment A   Attachment B   Attachment C   Bond Resolution

  Regent Roehm moved APPROVAL of Item j. with stipulation that MSU must consult the Budget Committee before making their final decision to opt out.

  Motion approved unanimously on 6-0 vote with Regent Semmens abstaining.


Following a ten-minute break, the Board reconvened at 2:50 p.m.


k. ITEM 126-2852-R0105 – Authorization to Execute a Lease for Space in a Private Sector Facility; Montana State University-Great Falls College of Technology   Attachment
Regent Hamilton said the Board needs to discuss the growth in two-year education.  Following the restructuring of the MUS the two main campuses were to be the premiere research campuses, those students who had prepared themselves would attend those schools.  There would be open admission for the other four-year and two-year campuses.  There are Board policies to reinforce that concept.  The Board was concerned about remediation and said it was not to be done on the two main campuses so that current facilities would be used most efficiently.  The smaller campuses are more able to offer more personal and intimate services.  None of this has happened to the degree expected because UM and Bozeman are still attractive to all students with their amenities and communities.  There remains a four-year mentality in Montana.  Regent Hamilton indicated she was not sure if there had been careful conversation about the COT in Bozeman offering remediation.  It had been hoped with proficiency admissions that the need for remediation would decrease.  Such is not the case.  Providing some background, she said in the 1940s the Vo Techs were federally funded and the local school districts wrote grants for the money and built them.  They were most closely associated with the school districts.  When the federal money ran out, the State put the Vo Techs into the MUS, which was a good move for students.  However, no transfer of resources went with it.  This transition makes Montana a model of how two- and four-year schools work together.  However, it did not address the resource situation.  Bozeman had chosen not to pursue a two-year campus.  She questions if expanding the Great Falls COT into Bozeman is the most appropriate use of state resources considering the finite pool of money.  If that is, she then questioned why they should have the guise of doing no remediation at the main campuses.  She indicated she will oppose this item, not on the basis that is doesn’t serve or is poorly planned, but that is has never been discussed from the broader responsibility of this Board.  Regent Semmens asked if this program expansion will detract from the programs now offered in Great Falls.  Dean Mary Moe referred to their mission statement which contemplates they will deliver courses on and off campus.  She believes they must think of higher education as not bounded by the local campus.  Currently, they deliver to students and teachers across the state in twenty cities, and have satellites in communities like Big Sandy and Belt.  Regent Hamilton said her comments should not be taken as criticism because the Great Falls campus is among the best in the system for outreach.  However, they are still not dealing with the issue of remediation at MSU.  She wants to know what percentage of the enrollment at MSU receives remediation.  She said further that they need to operate as a system, but it must be as the Montana University System.  Chair Mercer indicated he believes there should be only one unit in a town, and it should include remediation as well as everything else.  He felt awkward authorizing Great Falls to establish a campus in Bozeman when they already have one.  Regent Semmens indicated there are already four other campuses in Great Falls.  He said that if Chair Mercer was talking about pure duplication, or principally duplication then he had a valid point.  However, using the competencies of each campus is important.  He questioned why they would want to create within the Bozeman campus something that is already handled by the Great Falls College of Technology for remediation.  Dean Moe said Great Falls is a major city which needs higher education, and MSU-Northern fills their four-year role.  The College of Technology is MSU, their courses are transferable to Bozeman, and the course names and syllabi are exactly the same.  Student Regent French indicated that from the perspective of a student, MSU is no expert at remediation.  The students teach themselves.  Regent Hamilton indicated she could support this item if she could see a continuing commitment to two-year education from Bozeman and the Gallatin Valley with dollars.  Regent Semmens agreed that the financial aspect should be thrown in the mix.  Regent Hamilton asked President Gamble if he could raise the cost of the lease by raising local funds.  He indicated he didn’t know but could follow up on it.  He asked if Regent Hamilton was recommending a mill levy.  She replied it could be from the private sector, business and industry or a mill levy.  There is currently a mill and a half on the books for colleges of technology.  The Great Falls community pays the levy, which goes into the general fund.  Chair Mercer said the Board needs to address the governance issues raised today, and get a plan on how to deal with this issue.  The communities benefiting need to give assistance.  When asked by Chair Mercer about the figure of $170,000 being in the neighborhood, Dean Moe replied it was actually $260,000 and there was more space involved.  Chair Mercer indicated the Board needed to see these items earlier.

  Regent Roehm moved APPROVAL of Item k.

  Motion approved on 6-1 vote with Regent Hamilton dissenting

BUDGET DISCUSSION
President Dennison offered a brief overview of financial aid in Montana.  Yesterday his proposal had been to use $200,000 the first year and $400,000 the second year to increase Presidential Scholarships for anyone.  Since their discussion, he offered a revision that would use $120,000 the first year and $240,000 the second year to increase the Presidential Scholarships, and they would be limited to resident students.  This will be done on a pilot basis and records would be kept to watch the recruitment and retention.  Regent Semmens believed the Board should further explore merit-based scholarships, but hesitates limiting it to one campus and taking it from tuition.  Regent Hamilton asked if there was any data on the migration of the best and brightest out of Montana that showed if the rate had changed in the last ten years.  President Dennison said he had not reviewed that information.  However, other data shows that the number who leave the state for public education is smaller than the number that come in for public education.  However, if all the private schools are added into the mix, there are more Montana students leaving the state.  Regent Hamilton asked if there is data they could review on the incomes of the best and brightest that leave the state.  Her concern is that dollars are being funneled away from the neediest students.
  Chair Mercer moved APPROVAL of the proposal to pilot the Presidential Scholarships with $120,000 the first year, and $240,000 the second year.
Chair Mercer said the concept of merit is good, and this is very important to President Dennison who is on the ground at UM.  It is not a large amount of money and he will have to prove to the Board it is going to do something.  It is also something that is in tune with the ideas of the Governor.  Regent Roehm asked what the increase would be in tuition to students at UM.  President Dennison indicated it would be 3/10 of one percent.  Vice President of ASUM, Vince Pavlish indicated that was not too great an increase for him.
  Motion approved on 4-3 vote with Regents Roehm, Taylor and Semmens dissenting
Associate Commissioner Sundsted indicated some adjustments will need to be made, but he urged the Board to approve the working budget.

  Regent Hamilton moved APPROVAL of the spending plan as amended

  Motion approved unanimously on 7-0 vote

Mr. Sundsted will get with the campuses next week to make the spending plans work and will bring it back to the Board.  Regent Semmens asked the Commissioner to work out a time for a conference call meeting with notice.  He wants the Board to be of like mind that differential tuition is important.
END ADMINISTRATIVE/BUDGET ITEMS

The Board recessed at 5:15 p.m.

Chair Mercer announced the meeting would reconvene Friday morning at 9:00 a.m.


FRIDAY, January 21, 2005


The Board reconvened at 9:00 a.m.
a. ITEM 126-104-R0105 – Approval of Pilot Program on Multiple year Contracts for Non-tenure Track Faculty; Office Commissioner of Higher Education – President Geoff Gamble   Attachment
Kathy Crego indicated the Committee had recommended Item a. for approval.
  Regent Roehm moved APPROVAL of Item a.
Regent Hamilton requested a discussion on the necessity of targeting nursing faculty for this item.  Dave Dooley described the points which led them to believe it was desirable to have a larger percentage of these contracts available to nursing than the other departments on campus.  There is a need to attract and retain part and full time adjunct faculty in the hospital or other clinical settings.  All the adjuncts in their program have a Masters degree but not a Doctorate.  Faculty with a Doctorate enter the tenure track positions.  They are required to do research, whereas adjunct faculty are not.  Generally, adjunct faculty are by choice part time since they have other jobs.  MSU needs 55-60 adjunct nursing faculty and the multi-year contract allows the campus to offer them a little more stability.  Regent Hamilton recommended the Board set parameters on this as a pilot program and to review the data to measure the expected outcomes.  At the conclusion of the project, she also requested the campus to list the parameters it uses to determine which employees are eligible for these contracts.  She asked if any faculty had concerns about this item.  Keith Edgerton indicated it had not been discussed, but one concern was that tenure track positions might be converted to multi-year contracts instead.  It could bring about a steady erosion of tenure track positions.  Mr. Dooley indicated the administration has no intention of doing that.  Chair Mercer said it concerned him that the item had not been discussed at all the campuses.  Ms. Crego replied that it was not given wide circulation because it only applies to non-union campuses.  Warren Jones said the faculty representatives on campus had discussed this item since March 2004.  The biggest issue was collective bargaining, and the consensus was that since they are not covered by a union, this is a potential tool for attracting and keeping good faculty.  Mr. Edgerton said he had no problem with the process, but is concerned that a highly qualified person may receive ten one year contracts and wonder when they might ever get tenure.  Mr. Dooley said it is complex and depends on the circumstances of the person.  Many of the people who fill these jobs are uninterested, or not prepared for tenure.  They are comfortable and have no desire to work under the requirements of tenure.  Mr. Jones explained the policy is directed at positions, not individuals.
  Motion approved unanimously on 7-0 vote
Salary Guidelines
Kathy Crego told the Board this item addressed unusual increases for employees on Regents Contracts.  This is only a start and it will be continued at the March 17-18, 2005 meeting.  Regent Hamilton suggested that this offers no real guidelines to campuses, and remembered suggestions to bring administrators under MAP.  Ms. Crego indicated this document was plagiarized from the MAP document.
Lump Sum Bonuses
Kathy Crego explained this item covered the same individuals, and it too will be brought back to the Committee at the March 17-18, 2005 meeting for further discussion.
Dependent Tuition Waiver
Kathy Crego said the Committee had recommended this item be continued as a Board policy.

  Regent Roehm moved to REMOVE the sunset clause from this policy to make it permanent.

  Motion approved unanimously on 7-0 vote

END STAFF AND COMPENSATION ITEMS

Workforce Development Committee

Report from the Workforce Development Committee
(Committee Members:  Chair Regent Mike Foster, Regent Kala French, Regent Lynn Morrison-Hamilton, and Regent Taylor)
Vice Chair Foster reported this was the initial meeting of the Workforce Development Committee.  He hopes this committee will serve as a link to employers in the state.  The two-year campuses have a great working relationship with local employers, but it is more of a challenge when dealing with industries across the whole state.  The local level has better communication, and the Workforce Development Committee wants to be available to public or private entities for communication on various issues.  The committee will be sending a letter to inform everyone in the public and private sector they can get on the committee agenda, and he hopes they do so.
END WORKFORCE DEVELOPMENT COMMITTEE REPORT
CONSENT AGENDA

Staff Items:

a.

ITEM 126-100-R0105 – Staff; Office Commissioner of Higher Education
b. ITEM 126-1000-R0105 – Staff; The University of Montana-Missoula
c. ITEM 126-1500-R0105 – Staff; Montana Tech of The University of Montana
d. ITEM 126-1500A-R0105 – Staff; Montana Bureau of Mines and Geology
e. ITEM 126-1600-R0105 – Staff; The University of Montana-Western
f. ITEM 126-1900-R0105 – Staff; The University of Montana-Helena College of Technology
g. ITEM 126-2000-R0105 – Staff; Montana State University-Bozeman
h. ITEM 126-2001-R0105 - Authorization to Confer the Title of Professor Emeritus of Anatomy upon William J. Dorgan; Montana State University-Bozeman
i. ITEM 126-2300-R0105 – Staff; Agriculture Experiment Stations
j. ITEM 126-2400-R0105 – Staff; Cooperative Extension Service
k. ITEM 126-2700-R0105 – Staff; Montana State University-Billings
l. ITEM 126-2800-R0105 – Staff; Montana State University-Northern
m. ITEM 126-2850-R0105 – Staff; Montana State University-Great Falls College of Technology
Regent Roehm MOVED approval of all Staff Items.
Staff Items were APPROVED unanimously on 7-0 vote.

Administrative/Budget Items

a.

ITEM 126-1501-R0105 – Authorization to Expend Student Computer Fees; Montana Tech of The University of Montana
Regent Semmens MOVED approval of Item a.
Motion Approved Unanimously on 7-0 Vote

STUDENT REPORTS

Chair Mercer requested the record show that many students were absent and excused and unable to give their reports because they were testifying before the legislature.

Please see attached reports.

END STUDENT REPORTS


Open Forum for Public Input on MONTANA UNIVERSITY SYSTEM ISSUES

Since Mr. Gordon Belcourt could not be present for this meeting, he requested Ellen Swaney to read his letter of October 29, 2004 to the Commissioner into the record.  (See attached letter).  Ms. Swaney reported that following receipt of the letter she was very heartened in working with both Commissioner Stearns and Chief Legal Counsel Catherine Swift.  Racism on the campuses is a very sensitive issue and staff on the campuses should be trained in dealing with it.  When Native students encounter racism, they don’t know where to turn, and generally just go home.  Ms. Swaney said there is a brochure available on the campuses on sexual harassment and she believes something similar could be developed on racism.  The Civil Rights commission will be coming into Montana to look at border town incidents.  The Montana University System is in a position to be a role model in this area.  Ms. Swaney added that once the law on Indian Education for All is fully implemented, students will better understand the cultural differences.  

Janet Trethewey, Associate Professor/Employee Wellness Director at MSU-Northern thanked the Board for providing Christian Oberquell, the Athletic Trainer at MSU-N with a retention pay raise that kept him on campus.  She related a very touching story of Mr. Oberquell and the wrestling team who happened upon an accident, and although unable to save a life, provided CPR for more than an hour before an ambulance arrived.  She told the Board these are the types of individuals they have working in the university system.

Vice President of ASUM Vince Pavlish encouraged the Board to discuss interaction between the two-year campuses and the flagship campuses, and to include students in the discussion.
END PUBLIC COMMENT

President Gamble took this opportunity to give the balance of his report.  He said the teepee issue on campus was very serious, and he read the campus policy on racism for the Board.  Two Native students gave their feelings during the time of the event, Mr. Brad Hall who is the American Indian Council President, and Mr. Jeremy Stands Over Bull.  There was an expression of mixed emotions from anger to disbelief.  They were able to work through this time with the help of Henrietta Mann, Special Assistant to the President at MSU.

 

Chancellor Sexton stated that Governor Schweitzer announced the appointment of Reno Charette as his new Coordinator of Indian Affairs.  He suggested the Board invite her to the next Board meeting.


With no further business to come before the Board Regent Roehm moved for Adjournment.

Motion approved unanimously on 7-0 vote.

 

Chair Mercer determined that the demands of individual privacy exceeded the merits of public disclosure with regard to  Executive Session matters and therefore closed the Executive Session of the meeting as allowed by MCA 2-3-203.

 

The Board adjourned at 11:30 a.m. and went directly into Executive Session.


 

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