��������������������������������� MONTANA BOARD OF REGENTS OF HIGHER EDUCATION

 

������������������������������������������������������� Policy and Procedures Manual

 

ITEM 122-104-R0304� Attachment 4������������������������������������������ PAGE:� 940.23� (1 of 1)

 

SUBJECT:� FINANCIAL AFFAIRS���������������������������������������������������������� Effective: November 18, 1999

 

Section:� 940.23            Computer Fee; Montana                         Issued: December 10, 1999

����������������������������������������������� University System

Approved:�

___________________________________________________________________________________

Board policy:

 

1.�� Each student enrolled in the regular instructional program (including summer session) at a campus of the Montana University System may be assessed a per semester credit hour computer fee consistent with the number of credits assessed for registration and incidental fees.� The amount of the fee must be approved by the Board of Regents as part of the annual inventory of fees for each campus.

 

2.�� The computer fee shall be deposited in a separate Plant Fund account and may be expended in accordance with the following procedures.

 

Procedures:

 

1.�� Expenditures shall be made for the purchase or lease of computer equipment, software, maintenance or related items which will benefit the instructional program.� Expenditures may not be made for recurring personal services.

 

2.��� A president or chancellor may authorize expenditures from such funds up to $10,000.

 

3. ��Expenditures between $10,000 and $25,000 may be authorized by the president or chancellor with the approval of the Commissioner of Higher Education.

 

4.�� Expenditures over $25,000 shall be approved by the Board of Regents.

 

5.�� 10% of all collections shall be reserved on campus for system‑wide projects for the benefit of all campuses; provided, however, that these reserved funds may be utilized for campus or unit projects with the approval of the Commissioner of Higher Education.� The funds may be released by the Commissioner to the individual campuses upon yearly review.

 

6.�� Each president or chancellor shall establish procedures which include a computer fee advisory committee made up of a minimum of 50% students to provide for student advice in the use of these funds.

 

7.�� An annual report on the use of the computer fee shall be submitted annually to the Commissioner of Higher Education and the Board of Regents upon request.

 

History:

 

Item 39‑001‑R0683, Computer Fee, Montana University System, July 29, 1983 as amended May 3, 1985, June 21, 1991, March 28, 1996, May 22, 1997, and November 18, 1999 (Item 104-103-R0999).